Accounts Payable Lead

Finance Associate/ AP Lead – NY – Time Square – In office 3 days a week

As the Finance Associate/Purchase Ledger Controller you are an integral member of the Finance Team working closely with the Financial Controller to take responsibility and control for the Accounts Payable process. The Purchase Ledger Controller processes purchase orders, invoices and expenses, assist with cash management and bank reconciliation and will assist across the department on a number of other tasks as required.

An ideal candidate will be a self-starter with strong accounting and analytical skills, an attention to detail, and desire to work with a variety of people across all departments.

Duties and Responsibilities:

Your specific role within the agency is detailed below. Aside from these, you may also be required to assist across other areas of the agency.

  • Manage AP to ensure that all bills and payments are accounted for, properly posted and payments are made within net terms

· Code and check invoices

· Check and reconcile supplier statements

· Process staff expenses and petty cash

· Develop and maintain good relationships with suppliers as well as internal departments

· Be the first point of contact for supplier queries

· Identify missing POs and liaise with managers to resolve

· Add new suppliers onto the systems database

· Keep up with industry updates and clients

· Prepare balance sheet reconciliations including bank reconciliations, prepaid expenses, and accrual schedule

· Complete month-end closing including posting of any accruals and adjusting entries, and preparation of any reports for submission to our parent company in London

· Manage AR and credit control by following up with past due clients

· Performing accounting duties such as account maintenance, recording entries and reconciling books of accounts

· Contributing to the development of accounting systems, programs and procedures

· Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)

  • Oversee all intercompany transactions/reconciliations
  • Other duties as assigned.

Requirements:

  • Bachelor’s degree in accounting.
  • Minimum of 3-5 years experience in a similar position
  • Working knowledge of tax laws and GAAP
  • Strong financial analysis skills
  • Strong reconciliation skills
  • Strong communication skills, both written and verbal
  • Proficient in Microsoft office, especially excel (Familiar with Pivot tables, v-lookup and other advance functions)
  • Computer and database savvy.

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