Executive Assistant to Chief Executive Officer

Synergy Interactive is partnering with a tech startup company to fill an Executive Assistant position. This direct hire position is fully onsite in the West Loop of Chicago and will be working very closely with the CEO.

NOTE: NO 3RD PARTY CANDIDATES OR RESUME SOLICITATIONS WILL BE ACCEPTED

This position requires a highly organized, detail-oriented, and proactive individual who can manage complex schedules, execute high-level correspondence, and maintain confidentiality. If you thrive in a dynamic startup environment and have the ability to anticipate needs, then you could be an excellent fit for our team. RESPONSIBILITIES:

  • Executive Support
  • Meeting Coordination
  • Confidentiality & Discretion
  • Communication & Correspondence
  • Documentation & Record Keeping
  • Project Assistance
  • Stakeholder Relations
  • Event Planning
  • Travel & Expense Management
  • Calendar Management
  • Meeting Coordination
  • Expense Reports

QUALIFICATIONS:

• Must be willing to work in-office M-F.

• Bachelor’s degree or equivalent experience preferred.

• Minimum of 10 years of proven experience as an executive assistant or in a similar role, supporting high-level executives.

• Exceptional organizational and time management skills.

• Strong written and verbal communication abilities.

• Proficiency in office software and tools, including Microsoft Office Suite and calendar management software.

• Discretion and confidentiality in handling sensitive information.

• Excellent problem-solving and critical-thinking skills.

• Ability to work independently and proactively.

• Flexibility to adapt to a dynamic work environment.

PREFERRED QUALIFICATIONS:

• Experience in Technology and/or Software Development

• Minimum of 5 years of project managerial experience

• Advanced Presentation Skills

• Global Business Exposure

• Strategic Planning Experience

• Proficient in CRM software and/or data analytics tools

• Experience in Board Relations

• Experience with Confidentiality Management

• Multilingual


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